Executive Committee Meeting Minutes

 

A regular meeting of the Executive Committee was held on Thursday, August 14, 2025. The meeting was called to order at 7:02 p.m. by Craig Seymour.

Present: Craig Seymour, Dickie Garnett, Reggie Hall, Mary Ellen Morse, Jeff Ristau, Julie Veale, Katie Johnson, Erik Browning and Alanna Schreck

 

Secretary’s Report

A motion was made to approve the July Executive Committee meeting minutes. The motion was seconded and carried. The minutes will be posted on the website.

A draft of the minutes of the Board of Directors Annual Meeting and the Annual Meeting of the Membership was provided. EC members were asked to review in the coming weeks and submit any changes.

Treasurer’s Report

  • Dickie spent the month of July getting acquainted with the new treasurer position.
  • To date, the Club is operating with a $128K profit for the year.
  • The Club’s savings account has a current balance of $207,833. The goal is to have $300 in capital reserves.
  • The updated paperwork was filed with Eastern bank but Dickie is still waiting to be added as a signee at Bangor bank.
  • Many members have contacted Dickie regarding billing issues.

 

Membership

  • The current membership count is 654.
  • One legacy did not take her membership.
  • There will be three legacies eligible before May.
  • We will work to capture information about marriages, babies, and any other incorrect or out-of-date membership information to ensure we have an accurate count.
  • The EC received a request to use the Club for a wedding at the end of next season. The use of venue agreement will need to be updated to reflect the changes made to the clubhouse.

 

House

  • Renovation of the pavilion and clubhouse is almost fully complete and the building inspector signed off today. We are waiting for the fire chief’s approval.
  • Floors were finished in time for the 100th
  • The hurricane shutters have been ordered and should arrive in the next few weeks.
  • A draft spreadsheet for capital and maintenance projects (as discussed below) was provided for initial review. The worksheet is intended to determine prioritization of work to be done and would then be fed into the financial plan.

 

Long Range Planning

 

  • Dickie stated the focus for the off season will be creating a Capital Improvement Plan.
  • The Long-Range Planning Committee met with the House & Facility Committee to review a draft worksheet of Club projects to be completed in the coming years.
  • Julie worked with Jeff to develop a list of items needing to be addressed.
  • Currently, the South Locker façade and the sea deck are the priorities. The sea deck will need to be evaluated before removal. The Club will work to obtain a few estimates prior to the deck being removed for the season.

 

Technology Committee

  • Erik discussed some of the potential initiatives for the technology committee in the off season.
  • He suggested we craft a problem statement to guide priorities and scope.
  • A suggestion was made to add a technology specific section to the annual survey.

 

Social

  • Alanna provided an update on the social events.
  • Alanna received great feedback on Steve Dennis who played in early August. Many members have requested he come back.
  • Art with a Splash was cancelled due to low attendance.
  • The 100th party was held on August 2nd and was a huge success. Members were very pleased with the event.
  • Water Carnival will be held on August 18th and the Sand Castle competition will be August 19th.
  • There will be two more music nights, one of which will be on Labor Day.
  • The Closing Cocktail party will be held on September 13th.

 

Swim

  • Katie provided an update on the swim activities.
  • The swim team has ended. The Club won the D2 Championship.
  • The swim banquet was held on the pavilion with a potluck dinner making the event far less stressful for Jeff and Nicole.
  • Recipients of awards were as follows:
    • Lynda Buell Award – Lillian Garnett
    • Charles Adams Award – Cooper Orum
    • Jane Holloway Award – CJ Seymour.
  • The lifeguards will be headed back to college shortly and we may have shortages at the end of the season.

 

 

Other Business

  • The member feedback meeting will be held on Sunday, August 30th. Any EC member free is asked to join.
  • The closing cocktail party will be held on September 13th after which Jeff will begin the winterization process.
  • The EC discussed how and where exterior furniture should be stored as well as how to properly safeguard the interior furniture. Interior furniture will be placed on blocks to protect it in the event water entered the clubhouse. The EC also agreed to look at furniture covers for the sofas.
  • Craig read a letter from member John Bottomly offering a donation in the amount of $2,500 to assist with set up fees for the newly approved resiliency fund. He also offered to assist with initial set up as he has overseen similar funds in the past. The EC was very appreciative of Mr. Bottomly’s generous offer.
  • Erik discussed the possibility of crafting a mission statement that would affress the Club’s vision and values. The mission statement would help guide assessments of projects and/or changes to operations in the future.

 

A motion was made to conclude the meeting at 8:50 pm. The motion was seconded and carried.

The Executive Committee will meet on September 9, 2025, at the Beach Club.

Minutes respectfully submitted by Mary Ellen Morse, Secretary.