Executive Committee Meeting Minutes

 

A regular meeting of the Executive Committee was held on Tuesday, July 14, 2026, at the Beach Club. The meeting was called to order at 7:02 p.m. by Craig Seymour.

 

Present: Craig Seymour, Reggie Hall, Dickie Garnett, Erik Browning, Ali Maglieri, Julie Veale, Alanna Schreck, Gwen Blouin, Jamie Green, Johanna Silkowski and Jeff Ristau

 

President’s Report – Craig Seymour

 

  • A motion to approve the June minutes was made. The motion was seconded and carried. The minutes will be posted on the website.
  • Craig welcomed new Executive Committee members Gwen Blouin, Jamie Green and Johanna Silkowski.
  • Craig reported that the annual membership and Board meetings went well and that member feedback was positive.
  • The EC discussed archiving older Club photographs with the Rye Historical Society. Craig will confirm privacy and permission considerations before proceeding.
  • Craig will prepare a mid-season president’s letter addressing Club updates, parking, rules and regulations, the new comments email and the status of the Endowment Fund.

 

Manager’s Report – Jeff Ristau

 

  • Jeff reported that the July 3 period was very busy. The parking lot filled for several hours on multiple days, and the kitchen handled a high volume of orders. The July 3 event had 319 reservations totaling $12,260.
  • A small leak in the outdoor shower line at the beach ramp was repaired by Hart Plumbing. No issues were reported with the pool or pool heater.
  • Without the former grill windbreaks, burner knobs are overheating and breaking more frequently. The EC discussed the issue and did not support reinstalling the old wind guards at this time; replacement options will be considered for next season.
  • The EC reviewed member feedback concerning snack bar pricing, portion value, order accuracy and staff training. Jeff will continue working with Chef Bobby and the kitchen staff on execution and menu pricing.
  • The EC discussed providing members with a convenient comments channel and the possibility of an on-site suggestion box so feedback can be collected and tracked.
  • Jeff reported a request for a private event of approximately 100 guests on the second weekend after the Club closes. The EC agreed Jeff may evaluate the request provided it does not interfere with the weather-dependent closing and storage schedule.
  • Craig recognized the volunteers who cleaned the beach early on July 4. The group contributed approximately seven to eight volunteer hours and collected four to five bags of fireworks-related debris, helping protect the Club’s standing with the Town for future fireworks permits.

 

Treasurer’s Report – Dickie Garnett

 

  • Dickie reported that June and July billing progressed with substantially fewer clerical errors than in prior years. Approximately $16,000 remained to be collected from the July billing cycle at the time of the pre-read.
  • The Sea Deck invoices have been paid, primarily from the capital expenditure account. Other capital expenses paid from operations will be transferred to the appropriate capital account.
  • Dickie and Craig will meet with the Club’s accountants to complete the Form 990 filings.
  • The EC agreed to begin the 2026-2027 budget process in September. Dickie and Julie will establish a formal schedule, with several working sessions anticipated through December, and will identify contractors who should inspect possible fall projects while the Club remains open.

 

Membership – Ali Maglieri

 

  • Ali reported five babies and one marriage added since the prior meeting, together with one conversion from a spousal to a family membership unit. There are 283 memberships and 668 members.
  • Eight members will be legacy-eligible before the next potential membership meeting in May 2027. Maxine Fabrega, eligible October 1, has notified the Club that she intends to take her legacy membership.
  • Year-to-date usage data shows that 84% of members have visited at least once. July 4 had 267 members and 86 guests, for 353 total visits; July 12 had 271 members and 57 guests, for 328 total visits.
  • The EC reviewed large-group guest usage, chair availability, parking and the lack of sufficiently clear limits for Jeff to enforce consistently. The current guest-fee policy, including fees for visiting grandchildren who are not part of the membership unit, will remain in effect while broader guest policies are reviewed.
  • Ali and Gwen will review and update the membership survey, with emphasis on guest policies and Club usage. The goal is to circulate the survey by the end of September after EC review.
  • Ali will coordinate with Laura regarding the transition of membership responsibilities, and Gwen will assist with membership committee work.

 

Swim

 

  • Early Bird Swim and water aerobics are well attended. The swim and dive team has 40 registered swimmers and 15 registered divers.
  • The Club hosted a dive meet with Bradford and Cedardale on July 10 and will host Vesper Country Club on July 15.
  • A motion was made to appoint Jamie Green as Swim Committee chair. The motion was seconded and carried.
  • The EC discussed increasing parent participation in swim and dive activities, including volunteer timing and support at meets and the swim banquet.

 

Social – Alanna Schreck

 

  • Alanna reported that the July 3 celebration, the June and July music nights with Rob Thomas, and Music Bingo on July 9 were successful.
  • Family Night is scheduled for July 18 with Chef Bobby catering. At the time of the meeting, 109 members were registered, with additional registrations expected.
  • Upcoming events include Music Bingo on July 23 and a cocktail/mocktail class on July 30. Alanna is also working with Chill Catering and Chef Bobby on the end-of-season event.

 

House & Long-Range Planning – Julie Veale and Reggie Hall

 

  • The Sea Deck is complete. The project finished at $127,953.48, compared with the $123,000 estimate. The total includes a day of fall breakdown labor so Jeff and staff can learn the removal and spring setup process.
  • The EC supported continuing combined oversight of House/Facilities and Long-Range Planning and discussed expanding participation to additional Board and Club members.
  • The EC discussed signs of movement and undermining at the revetment. Craig will contact the contractor about an ongoing inspection and maintenance schedule under the Club’s existing state permit.
  • A prior estimate to repair the South Locker wall was approximately $16,500. Updated information will be obtained before the EC considers the project.
  • The Club is wired for backup power in part of the facility. An older generator is stored in the pump room. Its condition and usefulness will be evaluated before a new generator is considered.
  • Julie reported on Mobi-Mat as a possible beach-ramp access solution. The manufacturer is reviewing site photographs and will provide guidance on anchoring, tidal exposure and cost before the House Committee makes a recommendation.
  • Clubhouse photographs remain in the framer’s queue, and pillow options are under review. Craig will circulate the capital and maintenance project matrix, and the EC discussed a September walking tour of long-range maintenance needs.

 

Technology – Erik Browning

 

  • Erik will lead a small group to inventory and consolidate the Club’s Google Workspaces and other digital resources.
  • Coda is transitioning to Superhuman Docs. Access levels have been adjusted to reduce the risk of accidental structural changes, and the EC will continue clarifying roles, permissions and training.

 

Endowment Fund – Reggie Hall

 

  • The EC discussed communicating the status of the Endowment Fund. The trust structure is still being established; any interim contribution would not currently be tax-deductible. Craig will include an update in the president’s letter.

 

Other Business

 

  • The annual listening session is scheduled for Sunday, August 9, 2026, at 9:00 a.m. at the Beach Club.
  • The EC discussed after-hours security and the current live camera view of the deck. A hardwired camera with time-based permissions may be considered; no action was taken.
  • A member question concerning insurance coverage for visiting dive-team participants was raised. The Club will confirm the applicable coverage.

 

A motion to adjourn the meeting was made at 8:20 p.m. The motion was seconded and carried.

 

The Executive Committee will meet on August 10, 2026, at 7:00 p.m. at the Beach Club.

 

Minutes respectfully submitted by Erik Browning, Secretary.