Beach Club. Inc.

ANNUAL MEETING

2018

 

Beach Club, Inc.

Annual Meeting of the Membership Agenda

11 AM Sunday, June 24, 2018

 

  1. Introduction

Garry Layman, President

  1. In Memoriam

Jane Quayle, James Connor, Michael Dingman, Marianne Pernold, Dr. John Clifford

III. Approval of minutes- Annual Meeting 2017

  1. The Lynnda Buell and Charlie Adams Awards

Lynnda Buell –Lainey Parrot

Charlie Adams –Douglas Browning

  1. The Evelyn Drake Scholarship Award

Elise Sedam

Announced by Sara Casassa

  1. Financial Report

Rob MacLeod

VII. Membership Report

Tim Bottomley

VIII. Social Report

Co-Chairs – Tiffany McCann & Meganne Fabrega

  1. Swim Report

Erik Browning

  1. Facility Report

Jon Mackin

  1. Special Membership Report

Anne Hodsdon

XII. Nominating Committee

Bill Hickey

XIII. Conclusion

NOTICE OF ANNUAL MEETING

BEACH CLUB INC.

 

SUNDAY JUNE 24, 2018

 

BEACH CLUB

2450 OCEAN BOULEVARD

RYE BEACH, NH  03871

 

 

The purpose of the annual meeting of the membership is to elect persons to serve on the Board of Directors and to transact such other business as may properly come before the membership

 

 

The Board of Directors shall hold its annual meeting at the same place as and immediately following the annual meeting of the membership for the purpose of the election of officers and the transaction of such business as may come before the meeting.   

 

 

Beach Club, Inc.

Beach of Directors as of June 24, 2018

 

2014 – 2017

Mr. Jack Canty

Mr. Tyler Morse

Mrs. Maryann Daly

Mr. Arthur Dionne

Mr. Gary Holmes

Mr. Robert MacLeod

Mrs. Rachel McCann

Mr. Edward Solimine

Mr. Adam Cail

Mrs. Susan Trainor

2015 – 2018

Mr. Robert Bear

Mr. Timothy Bottomley

Mrs. Sara Casassa

Mrs. Carolyn Congdon

Ms. Anne Hodsdon

Mr. Matthew Kadnar

Mr. Garry Layman

Mrs. Kelly Parrot

Mrs. Gail Sudduth

Mr. George Venci

 

2016 – 2019

Ms. Diana Burnell

Mr. Erik Browning

Mrs. Denise Byrne

Mr. Frank Drake

Ms. Meganne Fabrega

Mr. Jamie Green

Mr. Bill Hickey

Ms. Tiffany McCann

Mr. Jon Mackin

Ms. Julia Veale

Beach Club Inc

Annual Meeting of Members

Sunday, June 25, 2017

 

  1. Introduction-Bill Hickey, President opened the meeting at 11:00am

 

  1. In Memoriam–

A moment of silence was held for our members who had passed:

Phyllis Carey, Kevin Connell, Kate Clifford, Ann Bride, Lindsay Josephs, and Joan Fuller.

 

  1. Approval of Minutes-Annual Minutes of the 2016 were presented by Bill Hickey.  They were unanimously accepted and will be posted on the website.

 

  1. The Linda Buell and Charlie Adams Awards– Lily Smyth, the recipient of the Linda Buell Award and David Boies, the recipient of the Charlie Adams Award for 2016 were recognized.

 

  1. The Evelyn Drake Scholarship Award– Tim Bottomley announced the two recipients of the Evelyn Drake Music Scholarship Program: Faith Timmins from the Rye Elementary and Catherine Downs from Rye Junior High Schools.

 

  1. Financial Report-Rob MacLeod, Treasurer

The Financial Report was presented by Rob MacLeod, Treasurer and Bill Hickey, President.  It was accepted by the membership. Highlights are included in the 2016 Annual Meeting Handout with additional information provided in a PowerPoint presentation to the membership. The report was divided into three parts:  

  • Review of 2016 fiscal year
  • Long Range Planning
  • Graphs to Discuss

The majority of the report focused on the result of Long Range Planning Committee and the resulting separation of capital and operating funds in the Beach Club’s accounting. Bill Hickey thanked all the members of the LRPC for their time and effort.

 

  1. Membership Report-Gail Sudduth, Membership Chair

The Membership Report was presented and accepted. Highlights were included in Annual Meeting Handout.  Several adjustments were made-

Updated Membership Information as of June 25, 2017:

Marriages 6

Deaths 6 members

Total Membership Units 285

Total Members

  • Singles 105
  • Spousal 170
  • Family 365

 

Gail Sudduth also provided a history of Admitted Members made from both the priority and regular waitlist since 2012.  Questions about membership and rules were addressed and a request was made to form a Membership Committee.

 

  1. Social Report-Maryann Daly, Social Chair

The Social Report was presented and accepted. Highlights are included in the Annual Meeting Handout.

 

  1. Swim Report– Sara Casassa, Swim Chair

The Swim Report was presented by Sara Casassa.  Highlights are included in the Annual Meeting Handout. A request was made by the membership to consider extending pool hours once a week for children to accommodate families using the club in the evening.

 

  1. Facility Report-Jon Mackin, Facility Chair

The Facility Report was presented by Jon Mackin.  Highlights are included in the Annual Meeting Handout.

 

  1. Nominating Committee-Gary Holmes, Past President

 

Candidates for Board of Director for Three Years (unanimously accepted by attending membership)

Mr. Robert MacLeod

Mr. Adam Cail

Mrs. Maryann Daly

Mr. Arthur Dionne

Mr. Gary Holmes

Mr. John Clifford

Ms. Amy Tremblay

Mrs. Mary Ellen Morse

 

  1. Conclusion- Bill Hickey, President

Bill Hickey opened the meeting up to questions and discussion from the general membership. Vice President Garry Layman recognized Bill Hickey for serving as President and Maryanne Daly and Rachel Brandt for their service to on the Beach Club Executive Committee.

 

Annual Meeting Adjourned at 12:00

Minutes respectfully submitted by: Sara Casassa, acting Secretary

 

Beach Club Inc

Annual Meeting of Directors

Sunday, June 25, 2017

 

Annual Meeting of the Beach Club Directors was opened at 12:00 pm

 

Gary Holmes presented the nominations for the Executive Committee, which were accepted unanimously.

 

Candidates for Executive Committee for Three Years (unanimously accepted by Directors)

Mr. John Clifford

Ms. Meganne Fabrega

Mr. Erik Browning

 

Gary Holmes presented the nominations for the Executive Committee Officers, which were accepted unanimously.

 

Candidates for Beach Club Officers (unanimously accepted by Directors)

President– Mr. Garry Layman

Vice President– Mrs. Gail Sudduth

Treasurer– Mr. Robert MacLeod

Secretary– Mrs. Sara Casassa

 

The Director’s recommended that a Membership Committee be formed to address a variety of membership issues, including those discussed at Annual Meeting.  President Garry Layman will form the committee.

 

The Annual Meeting of Directors adjourned at 12:11 PM

 

Minutes respectfully submitted by: Sara Casassa, Secretary

Financial Summary

 

Beach Club Membership 2017 – 2018

 

June 24, 2018

Tim Bottomley, Membership Chair

 

Membership as of June 25, 2017

 

Total Membership Units 286

Total Members 640

 

Membership as of May 1, 2018

 

Total Membership Units 277

Total Members 629

 

Changes:

 

Births Marriages Legacy Admitted Resignations Deaths Removed
4 6 3 units 12 members

5 units

 12 members  

8 units

 5 members

3 units

 2 members

 

Membership as of June 24, 2018

 

Total Membership Units 283

  • Single  99
  • Spousal    89
  • Family  95

 

Total Members 643

  • Singles  99
  • Spousal 178
  • Family 366

 

Wait Lists:

  • Priority 44 Applications 2002 – 2017 3 Units Admitted (5 offered)
  • Regular 46 Applications 1998 – 2017 2 Units Admitted

 

Social Report

Membership indicated that it prefers more casual events to formal ones.

New for 2018:

 

Caribbean Night

Saturday, July 28th, 6-10 p.m.

 

 

  • Live Music

 

  • Catered dinner and dessert
  • non-alcoholic bar set-up provided
  • Dancing
  • 21 and over- Guests are welcome
  • $50/person

 

 

 

Beach Club Reads

Monday, July 23rd, 7-9 p.m. in the clubhouse

 

The Captain’s Daughter by Meg Mitchell Moore is the Beach Club Reads book for 2018.

 

 

  • Paperback book (available in the office June 22nd)

 

  • Discussion and Q&A with the author
  • Light refreshments
  • Guests welcome
  • $15/person (includes book)

 

 

 

Swim Report

 

The 2017 season had another successful swim program led by Aquatics Director Nicole Ciancarelli. Last summer, we continued to offer Water Aerobics, Early Bird Swim, Badge Programs, Swim Lessons, and Swim Team. Our Swim Team won the SAL Division I Championship for the sixth season in a row.

 

We are pleased to welcome Sue McNamara as Head Swim Coach for our 2018 season. Nicole has taken on a new full-time position outside of the Beach Club, but she has generously agreed to handle much of the back-office work. Sue is currently co-Head Coach of the Portsmouth High School Team and the Portsmouth Swim Team. The pool staff includes many familiar faces. We are happy to have Jack Quinn, Shane Harvey, Abby Montgomery, Charles Blake, Kimmy Hazeltine, Luke Bradley, Molly Flagg, and Emma Whall back on the deck in 2017. A warm welcome to our newest guard, Oliver Blake.

 

With the new aquatics staffing structure, we anticipate the following roles and responsibilities:

  • Sue will primarily be responsible for swim team practices and swim meets.
  • Nicole will handle office work such as scheduling, signups for swim team and lessons, supply ordering and other such tasks

 

Last season, we piloted a Swim Team option for our youngest swimmers, called the Junior Swim Team. This was well received and we will continue this option into the 2018 season. The Junior Swim Team membership is available to swimmers who would like to be part of the swim team but still need more focused swim instruction. Junior Team practices take will take place after regular swim team, during swim lessons on Tuesdays and Thursdays.

 

This season, we are adding a Senior Swim Team for those members who are rising juniors or seniors in school. Many of these members have summer jobs or other responsibilities and are unable to attend daily practice but would still like to be part of the team. Senior Team members are welcome to attend swim practice when their schedule allows, but not required to be there.  

 

This year, we are holding a mandatory parent meeting for all swim team participants on Monday, July 2nd at 6:00PM to provide an opportunity to meet Sue and learn more about her plans for the season. We will also be holding a Q&A session to discuss any questions the membership may have about swim team.

 

We look forward to a wonderful summer in the pool. We hope to see many members participating in our water programs and invite you to cheer on our Beach Club Swim Team to many victories. Please visit our website at http://www.beachclub-rye.com for further information.

 

SEASON 2018 GOALS

 

  1. TO CONTINUE TO PROMOTE AND MAINTAIN A SAFE, WELCOMING AND ENJOYABLE ENVIRONMENT FOR OUR MEMBERS, CHILDREN, GUESTS AND OUR EMPLOYEES.

 

  1. TO TEACH, PROMOTE AND ENCOURAGE RESPONSIBLE STEWARDSHIP OF OUR CLUB AND ITS FACILITIES TO ALL OF OUR YOUNGER MEMBERS.

 

  1. TO MAINTAIN FINANCIAL TRANSPARENCY AND PRUDENTLY MANAGE EXPENSES AND INCOME FOR THE LONG TERM GOOD OF THE CLUB.

 

  1. TO ADDRESS  POLICY AND REGULATIONS THAT MAY BETTER REFLECT THE NEEDS AND EXPECTATIONS OF THE MAJORITY OF THE MEMBERSHIP.

 

  1. TO ENCOURAGE GREATER PARTICIPATION IN ALL CLUB ACTIVITIES, ie. SWIM TEAM, WATER AEROBICS, PARTIES, ETC

 

Rye Beach Club, Inc.

 

Nominating Committee

State of Proposed Candidates

 

Candidates for Board of Directors for Three Years (Voted by membership)

Mr. Robert MacLeod

Mr. Adam Cail

Mrs. Maryann Daly

Mr. Arthur Dionne

Mr. Gary Holmes

Ms. Amy Tremblay

Mrs. Mary Ellen Morse

 

Candidates for Executive Committee for Three Years (Voted by Directors)

Ms. Meganne Fabrega

Mr. Erik Browning

 

Candidates for Beach Club Officers (Voted by Directors)

President – Mr. Garry Layman

Vice President – Mrs. Gail Sudduth

Treasurer – Mr. Robert MacLeod

Secretary – Mrs. Sara Casassa