September 2017 Executive Committee of the Board of Directors Meeting Minutes
March 15, 2018
Beach Club Inc
Executive Committee of Board of Directors
Wednesday, September 13, 2017
Present: Garry Layman, President, Gail Sudduth, Vice President, Rob MacLeod, Treasurer, Sara Casassa, Secretary, Tim Bottomley, John Clifford, Anne Hodsdon, Jon Mackin, Jeff Ristau, Manager
Absent: Erik Browning, Meganne Fabrega
The meeting was called to order: 7:03 pm
- Secretary’s Report-August Minutes were unanimously accepted and will be posted on the website.
- Treasurer Report- Rob MacLeod, Treasurer
The EC paid $100,000 of the current Optima loan last month. As the debt is paid down, the EC will explore the possibility of establishing a line of credit at Optima Bank. The Financial Report was accepted unanimously.
- Manager’s Report– Jeff Ristau, Manager
Jeff presented the Manager’s Report and answered questions from the board. The board discussed pool staffing after Labor Day. Jeff presented results of the recent audit.
- Social Report– Meganne Fabrega, Social Chair
Kelley Parrott will chair the Social Committee with Meganne serving as the EC liaison.
- Swim Report– Erik Browning, Swim Chair
In Erik’s absence, Garry Layman updated the board on the swim programming. The Swim Team won the league championship. Several parents of younger members met with Jeff, Olivia, Erik and Garry to discuss possible programming for the younger members.
- Facilities Report– Jon Mackin, Facility Chair
Jon presented a summary of his RFP for the Beach Club website. During the off-season Jeff plans to replace the ice machine and complete work on the men’s bathroom. The EC also discussed several other long-range projects for the off-season. The EC reviewed current paddleboard and surfboard storage and ways to manage member use of these spaces.
- Membership Report– Tim Bottomley, Membership Chair
The board was updated on membership numbers as of 9/13/17. Currently there are 288 membership units: 105 singles, 90 spousal, and 93 family units. There was one application to the priority waitlist.
- New Business-
Long-Range Membership Committee- Anne Hodsdon, chair
Anne updated the EC on the progress of the LRMC. The committee is comprised of volunteers from the list generated at the annual meeting with representatives from each membership category. They have had two meetings already. A letter will be sent to membership explaining the committee and the survey that will be sent regarding membership. The EC reviewed survey questions and the possibility of combining the LRMC survey with the annual survey.
- Old Business–
- Discussion about how best to address members’ unpaid bills.
- EC chose photograph for this year’s Christmas card.
The EC moved to go into Executive Session at 9:42 pm to discuss personnel issues. At 9:53 pm the EC adjourned from the Executive Session
Meeting Adjourned at 9:54 pm
The next meeting will be held on Tuesday, October 10 at 7:00 pm at the Rye Public Library.
Minutes respectfully submitted by: Sara Casassa, Secretary