October 2017 Executive Committee of Board of Directors Minutes
March 15, 2018
Beach Club Inc
Executive Committee of Board of Directors
Tuesday, October 10, 2017
Present: Garry Layman, President, Sara Casassa, Secretary, Tim Bottomley, Erik Browning John Clifford, Anne Hodsdon, Jon Mackin, Jeff Ristau, Manager
Absent: Meganne Fabrega, Rob MacLeod, Treasurer, Gail Sudduth, Vice President
The meeting was called to order: 7:08 pm
- Secretary’s Report-September Minutes were unanimously accepted and will be posted on the website.
- Treasurer Report- presented by Garry Layman in Rob MacLeod’s absence
Garry reviewed Rob’s summary of the monthly Financial report with the EC. A reminder to members to donate to the staff Christmas bonus was included with the November bill. The Financial Report was accepted unanimously.
- Manager’s Report– Jeff Ristau, Manager
Jeff presented the Manager’s Report and answered questions from the board. Highlights of the report included update on Closing Cocktail Party and purchasing of icemaker in the off-season. Jeff will be meeting with the DOL to discuss a reduction in the original fine. A member wedding request for 2019 was discussed. The EC discussed rewriting the existing rental agreement. There was also a discussion regarding closing the pool and needed repairs to the diving board and inner pool lights.
- Social Report– Meganne Fabrega, Social Chair
Kelley Parrott will chair the Social Committee with Meganne serving as the EC liaison. Garry shared possible social activities for the coming season with the EC.
- Swim Report– Erik Browning, Swim Chair
Erik shared information from his meeting with Nicole and some Swim Team parents. It was recommended that essential safety rules be reviewed with swimmers and guards. Another area of improvement was in communication and clearly delineated disciplinary process that is communicated to swimmers and families. Increased training for staff would help in this area as well. Erik shared the parents’ interest in changes in programming for younger members with the EC.
- Facilities Report– Jon Mackin, Facility Chair
Jon shared that he has received one quote for $24,000 for the RFP for the Beach Club website. Timeline for the project has a 2019 start date. John Clifford presented an earlier report, which had been completed with the recommended repairs to the sea wall in front of the Beach Club property. During the off-season Jeff plans to complete work on the men’s bathroom.
- Membership Report– Tim Bottomley, Membership Chair
Tim presented the Membership Report to the board.
- New Business-
No new business
- Old Business–
Long-Range Membership Committee- Anne Hodsdon, chair
Anne explained the work that the committee had done on the survey and goals since the last meeting. The committee will not make a recommendation to the EC unless it receives a strong response from the survey from the membership. The EC reviewed the survey questions and made recommendations for wording changes.
Meeting Adjourned at 9:30 pm
The next meeting will be held on Tuesday, November 14 at 7:00 pm at the Rye Public Library.
Minutes respectfully submitted by: Sara Casassa, Secretary