Beach Club Inc

Executive Committee of Board of Directors

Tuesday, November 14, 2017

Present:  Garry Layman, President, Rob MacLeod, Treasurer, Gail Sudduth, Vice President, Sara Casassa, Secretary, Erik Browning John Clifford, Anne Hodsdon, Jon Mackin, Meganne Fabrega, Jeff Ristau, Manager

Absent: Tim Bottomley

The meeting was called to order: 7:05 pm

  1. Secretary’s Report– October Minutes were unanimously accepted and will be posted on the website.
  2. Treasurer Report- presented by Rob MacLeod

Rob shared that the Xmas bonus donations were lower this year. Anne Hodson suggested considering including a staff Christmas bonus line item in the budget. Twenty-three letters were sent to members because they had not paid their bills on time. The board discussed the current policy of sending certified letters to members in errs.  Many of those letters were not picked up. The board discussed alternative ways members might be able to pay their bills in the future. The will review the Financial Rules at a latter date. The Financial Report was accepted unanimously.

  • Manager’s Report– Jeff Ristau, Manager

Jeff presented the Manager’s Report and answered questions from the board. It was noted that Garry Layman was appointed acting President of the Beach Club in June 2017 and that Bill Hickey was no longer President. Jeff and Gail met with the DOL representative and the fine was reduced from $3,100 to $400. Two wedding have been confirmed for 2018 for October 6th and October 13th.  Jeff met with Gunite Pool Company to review needed repairs to the pool. The repairs are planned for 2019 after they are reviewed at the Annual Meeting.

  1. Social Report– Meganne Fabrega, Social Chair

Meganne will be meeting later in November with Kelley Parrott and Jeff to review the budget and the social calendar for 2018. The board reviewed the social budget for the last four years:

2014- $34,000

2015- $53,000

2016- $32,000

2017-less than $32,000

  1. Swim Report– Erik Browning, Swim Chair

Erik reported that he had met with Nicole and that they would work to create clear goals for the swim program with consistent rules and programming.

  1. Facilities Report– Jon Mackin, Facility Chair

Jon reviewed the two bids he had received for the RFP for the Beach Club website.  The goal is to have a “live” website by May 1, 2018.

  • Membership Report– presented by Gail Sudduth in Tim Bottomley’s absence

Gail presented the Membership Report to the board, noting several changes including several resignations.

  • New Business-

The Beach Club will donate to the memorial fund that has been established in Fr. Moe’s honor.

Garry and Gail met conducted their end of season review with Jeff. The EC has been very pleased with Jeff’s performance this year.

  1. Old Business–

Long-Range Membership Committee- Anne Hodsdon, chair

154 surveys had been completed at the time of the EC meeting. The LRMC had spoken to members over the phone as well. The committee will present their findings to the board in 2018.

Meeting Adjourned at 9:08 pm

There will not be a meeting in December. The next meeting will be held on Wednesday, January 10th at 7:00 pm at the Rye Public Library.

Minutes respectfully submitted by: Sara Casassa, Secretary